Introduction

At BuTLY IKE we understand that privacy is important. As an agency that matches candidates with private domestic staff positions, we collect, process, and store personal and sensitive information to facilitate the recruitment process. This Privacy Policy explains how we collect, use, protect, and disclose your personal data when you apply for jobs or seek employment through our services.

By submitting your personal information to us, you agree to the terms of this Privacy Policy.

1. Information We Collect

To effectively match candidates with private domestic staff positions, we may collect the following personal and sensitive information:

• Personal Identification Information: Name, contact details (email, phone number), date of birth, nationality.
• Legal Documents: Copies of passports, national ID cards, work permits, or visas, which are required for verification and employment purposes.
• Employment History: Information regarding your previous job positions, references, and any certifications relevant to private domestic staff work.
• Health Information: Relevant medical information or a certificate of health that may be necessary depending on the nature of the domestic role.
• Criminal Record Check: If required by the employer, we may request a criminal background check for specific positions.

2. How We Use Your Information

The information we collect is used for the following purposes:

• Job Matching: To match candidates with appropriate job openings based on your qualifications and preferences.
• Verification: To verify your identity and eligibility to work in Greece and ensure compliance with local employment laws.
• Communication: To communicate with you about job opportunities, application status, or further documentation required.
• Legal Compliance: To ensure compliance with applicable labor laws, immigration regulations, and any other legal requirements related to private domestic staff employment.
• Record-Keeping: To maintain records of applications, placements, and job performance for the purposes of providing ongoing services.

3. Legal Basis for Processing Your Data

We process your personal data based on the following legal grounds:

• Contractual Necessity: To enter into and fulfill contracts with you regarding job placement.
• Legal Obligation: To comply with local labor and immigration laws.
• Legitimate Interest: To provide recruitment services, conduct background checks, and verify documents necessary for employment.
• Consent: If required, for the assessment of your ability to work and the fulfillment of your employment obligations, we will obtain your explicit consent to process sensitive data, such as medical records or criminal checks.

4. How We Share Your Information

We may share your personal data in the following circumstances:

• With Employers: Your information may be shared with potential employers (e.g., families, domestic staff agencies) when they are considering you for a position.
• With Service Providers: We may share your information with third-party service providers who assist with background checks, document verification, or other recruitment-related services.
• Legal Compliance: We may disclose your personal data to comply with legal obligations, such as in response to a government request, court order, or to prevent fraud.
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your personal data may be transferred as part of that transaction.

5. Your Rights

Depending on your location and applicable law, you may have the following rights regarding your personal data:

• Access: You have the right to request access to the personal data we hold about you.
• Correction: You have the right to request that we correct any inaccurate or incomplete information.
• Deletion: You may request that we delete your personal data, subject to legal and contractual obligations.
• Withdrawal of Consent: You can withdraw your consent for us to process your personal data at any time, where applicable.
• Data Portability: You have the right to request a copy of your data in a machine-readable format and transfer it to another service provider.

To exercise these rights, please contact us at info@thebutly.com

6. Right to File a Complaint with the Data Protection Authority

If you believe that your rights are being violated in any way, you have the right to file a complaint with the competent Supervisory Authority (Data Protection Authority) [https://www.dpa.gr/el/polites/katagelia_stin_arxi].

7. Security of Your Information

We take reasonable measures to protect your personal and sensitive information from unauthorized access, alteration, or disclosure. This includes implementing encryption, secure servers, and access control policies. However, please note that no data transmission over the internet is 100% secure, and we cannot guarantee the absolute security of your information.

8. Retention of Data

We will retain your personal and sensitive data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by law. If your application is unsuccessful, we may retain your information for a reasonable period up to a maximum of ten years to consider you for future job opportunities unless you request its deletion.

9. Cookies and Tracking Technologies

Our website may use cookies to improve user experience, track website traffic, and provide personalized services. You can control cookie settings through your browser, but disabling cookies may limit your use of certain website features.

10. International Transfers

As part of our operations, we may transfer your personal data to countries outside of Greece or the European Union. We will ensure that such transfers are conducted in compliance with data protection laws, including implementing safeguards to protect your information.

11. Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. Please review the privacy policies of any third-party websites you visit.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Effective Date.” We encourage you to periodically review this policy to stay informed about how we are protecting your data.

13. Data Protection Officer:

The Data Protection Officer is Nikolas Sachtouris. During business days and hours, you can contact him to receive information about the personal data processing activities and/or to exercise your rights, by emailing at info@thebutly.com or by calling at 2106813663.

14. Contact Us

If you have any questions or concerns about this Privacy Policy or how we process your data, please contact us at:

www.thebutly.com
Lykourgou 6, Chalandri
Email: info@thebutly.com
Phone: 2106813663